Terms and Conditions

Welcome to our website. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Hebridean Whale and Dolphin Trust's relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

The term 'Hebridean Whale and Dolphin Trust' or 'us' or 'we' refers to the owner of the website whose registered office is 28 Main Street, Tobermory, Isle of Mull, Scotland, PA75 6NU, registered Scottish Charity No: SC022403. The term 'you' refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

  • The content of the pages of this website is for your general information and use only. It is subject to change without notice.
  • This website uses cookies to monitor browsing preferences.
  • Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
  • Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
  • This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, photographs and graphics. Reproduction is prohibited.
  • This website includes links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
  • We accept no responsibility for injury caused to individuals, or damage caused to property, owing to the use of the Whale Track smartphone application or web portal.
  • Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
  • Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.

Whale Track Project Data Sharing Agreement

To be able to contribute sightings data to HWDT you will need to setup a Whale Track account or login using your Facebook or Gmail account. You will be asked to create a username and provide your name and email address. Your name and email address will not be displayed anywhere on the site. Your username will be displayed against your sightings to acknowledge you as the contributor. Please make sure you choose a suitable username if you wish to submit sightings anonymously.

  • Natural Apptitude will use your email address to validate your account and to respond to password reset requests.
  • Sightings data will be shared with the National Biodiversity Network. The records shared will consist of your name, location, the species you reported and the date you submitted the record. These records will be available to other organisations, such as charities or government bodies with an interest in biodiversity or conservation. Members of the general public also have access to these records, although their access rights will be restricted, so your name will be concealed and your location limited to a resolution of 1km squares.
  • Sightings data will be shared with carefully selected data partners which includes other charities (i.e. Sea Watch Foundation), research organisations (i.e. St Andrews University Sea Mammal Research Unit) or government funded bodies (i.e. SNH). We will not share your personal information (name and email address) with these organisation and will only ever provide your username where an acknowledgement to the data recorder is required.
  • We may when necessary email you for more information about your sighting and to ask if you would be willing to supply photographs, where you indicated you took them.
  • We may when necessary email you for more information about your sighting and to ask if you would be willing to supply photographs, where you indicated you took them.
  • We may also occasionally contact you with important or relevant information about the project, which you will be able to unsubscribe from at any time.

How will my data be stored?

The data you submit through Whale Track will be stored in a secure online database called Coreo, which is hosted and managed by the project developer Natural Apptitude. Only the Hebridean Whale and Dolphin Trust and Natural Apptitude Ltd will be able to access the data you submit through Coreo to verify your sightings and to ensure Whale Track is working correctly.

In order for the Hebridean Whale and Dolphin Trust scientists to analyse your data, a local copy will also be stored in their database at their office in Tobermory, Isle of Mull. Your records will be stored indefinitely. Should you wish to withdraw your data for any reason, please contact us at whaletrack@hwdt.org

How we use cookies

  • A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
  • We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
  • Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
  • You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.


Thank you for reading our Terms and Conditions, we hope you enjoy using the website